Board Meeting Schedule

This fire department operates off of tax payer funding, so the Board of Directors and fire department management feel the strong need to be as transparent as possible. This fire department allows the public to attend and participate in the following meetings, located at the main station of this fire department.

Annual Meeting

This fire department has what is known as an Annual Meeting. This meeting allows the Board of Directors and fire department management to interact with the public it serves and obtain their input. The below agenda is normally followed, but the fire department is not limited to the following agenda:     

  1. Call the Meeting to Order;
  2. Roll call by the Secretary of the Board;
  3. Approval of the minutes of the last annual meeting;
  4. Approval of the Treasurer’s Report;
  5. Fire Chief’s Report to the Board;
  6. Appointments/Elections of Board Members, if applicable;
  7. Election of Board Officers, if applicable;
  8. Old Business;
  9. New Business;
  10. Public Comment Time; and
  11. Adjournment.

NOTE: This meeting will be held at the main station (3956 highway 16 north) of the fire department and the meeting will start at 7:00pm.  

Monthly Board Meetings

The Board of Directors meet monthly, with the exception of the month of December, with the fire department management to discuss the operations of the past month and future planning for the fire department. These discussions are focused around financial oversight and management oversight, to ensure that the Board of Directors fulfill their fiduciary duties; the Duty of Care, the Duty of Loyalty, and the Duty of Obedience. The below agenda is normally followed each month, but the fire department is not limited to the following agenda:     

  1. Call the Meeting to Order;
  2. Roll call by the Secretary of the Board;
  3. Approval of the minutes of the last month’s meeting;
  4. Approval of the Treasurer’s Report;
  5. Fire Chief’s Report to the Board;
  6. Appointments/Elections of Board Members, if applicable;
  7. Election of Board Officers, if applicable;
  8. Old Business;
  9. New Business;
  10. Public Comment Time; and
  11. Adjournment.

NOTE: These meetings will be held at the main station (3956 highway 16 north) of the fire department and the meeting will start at 7:30 p.m.  

Open Meeting Minutes

The Secretary of the Board shall keep minutes of each Open Meeting of the Board of Directors, so that a person not in attendance would have a reasonable understanding of what transpired in the open meeting. If a tax payer of the Fire District requests a copy of the minutes, the fire department will provide you with a copy as soon as the minutes are approved by the Board in the following Open Meeting of the Board.   

Close Session Meetings & Minutes

The only time a meeting may be closed to the public is a “Closed Session Meeting”.  This type meeting should only be to discuss the following: Personnel matters, information pertaining to purchasing a future piece of property, or to obtain legal advice from the fire department’s legal counsel.

Like any other business, there are times that the Board of Directors and management staff must protect the fire department. This fire department does not have to meet the requirements laid-out by North Carolina public meetings and information laws, because it is not a government agency, but the Board of Directors strive to be as transparent as possible while also providing protection to the fire department under their fiduciary duties.  

The Secretary of the Board shall keep minutes of each Closed Session Meeting of the Board of Directors, so that a person not in attendance would have a reasonable understanding of what transpired in the meeting. These type minutes of the meeting will be kept separate from the open meetings minutes. If a tax payer of the fire district requests a copy of these type minutes, the Board of Directors shall review the request and if the issue addressed within the Closed Session Meeting is no longer sensitive, then the Board may, at their sole discretion, release them.